Privacy Policy

The following text is a machine translation for information purposes only. The only legally binding version is the German one that you can find here.

The following privacy policy applies to the use of the website www.bookjans-ipm.com and www.bookjans-ipm.de (hereinafter referred to as the ‘website’).

We attach great importance to data protection. Your personal data is collected and processed in compliance with the applicable data protection regulations, in particular the EU General Data Protection Regulation (GDPR). We collect and process your personal data in order to be able to offer you the above-mentioned portal. This policy describes how and for what purpose your data is collected and used, and what choices you have in relation to your personal data.

By using this website, you consent to the collection, use and transfer of your data in accordance with this privacy policy.

1 Responsible body

The responsible body for the collection, processing and use of your personal data within the meaning of the GDPR (DSGVO) is

Bookjans IPM Solutions, Schellingstraße 34, 95447 Bayreuth, Tel.: +491707389873, E-Mail: info@bookjans-ipm.com

If you wish to object to the collection, processing or use of your data by us in accordance with these data protection provisions, either in whole or for individual measures, you can address your objection to the responsible body mentioned above.

You can save and print this privacy policy at any time.

2 General use of the website

2.1 Access data

We collect information about you when you use this website. We automatically collect information about your usage behaviour and your interaction with us and record data about your computer or mobile device. We collect, store and use data about every access to our online offering (so-called server log files). Access data includes the name and URL of the file accessed, the date and time of access, the amount of data transferred, notification of successful access (HTTP response code), browser type and browser version, operating system, referrer URL (i.e. the previously visited page), IP address and the requesting provider.

We use this log data without assigning it to your person or otherwise creating a profile for statistical evaluations for the purpose of operating, securing and optimising our online offering, but also for anonymous recording of the number of visitors to our website (traffic) and the extent and type of use of our website and services, as well as for billing purposes to measure the number of clicks received from cooperation partners. Based on this information, we can provide personalised and location-based content, analyse data traffic, find and fix errors, and improve our services. We reserve the right to review the log data retrospectively if there are concrete indications of justified suspicion of illegal use. We store IP addresses in the log files for a limited period of time if this is necessary for security purposes or for the provision of services or billing, e.g. if you use one of our offers. After cancellation of the order process or after receipt of payment, we delete the IP address if it is no longer required for security purposes. We also store IP addresses if we have concrete suspicion of a criminal offence in connection with the use of our website.

2.2 Email contact

When you contact us (e.g. via the contact form or email), we store your details for the purpose of processing your enquiry and in case any follow-up questions arise. We only store and use further personal data if you consent to this or if this is permitted by law without specific consent.

3 Your rights as a data subject

Under applicable law, you have various rights regarding your personal data. If you wish to exercise these rights, please send your request by email or post, clearly identifying yourself, to the address given in section 1.

Below is an overview of your rights.

3.1 Right to confirmation and information

You have the right to obtain confirmation from us at any time as to whether personal data concerning you is being processed. If this is the case, you have the right to obtain information from us free of charge about the personal data stored about you, together with a copy of this data. Furthermore, you have the right to the following information: 1. the purposes of the processing; 2. the categories of personal data that are being processed; 3. the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations; 4. where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period; 5. the existence of the right to request from the controller rectification or erasure of personal data concerning you or restriction of processing; 6. the existence of a right to lodge a complaint with a supervisory authority; 7. where the personal data are not collected from you, any available information as to their source; 8. the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for you.

If personal data is transferred to a third country or to an international organisation, you have the right to be informed about the appropriate safeguards pursuant to Article 46 GDPR in connection with the transfer.

3.2 Right to rectification

You have the right to request that we correct any inaccurate personal data concerning you without delay. Taking into account the purposes of the processing, you have the right to request that incomplete personal data be completed, including by means of a supplementary statement.

3.3 Right to erasure (‘right to be forgotten’)

You have the right to request that we delete personal data concerning you without delay, and we are obliged to delete personal data without delay if one of the following reasons applies:

The personal data is no longer necessary for the purposes for which it was collected or otherwise processed.
You withdraw your consent on which the processing was based in accordance with Article 6(1)(a) or Article 9(2)(a) of the GDPR, and there is no other legal basis for the processing.
You object to the processing pursuant to Article 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) GDPR.
The personal data has been processed unlawfully.
The deletion of the personal data is necessary to comply with a legal obligation under Union law or the law of the Member States to which we are subject.
The personal data has been collected in relation to the services offered by information society services in accordance with Article 8(1) of the GDPR.

If we have made the personal data public and are obliged to erase it, we shall take reasonable steps, including technical measures, taking into account the available technology and implementation costs, to inform controllers who process the personal data that you have requested the erasure of all links to this personal data or of copies or replications of this personal data.

3.4 Right to restriction of processing

You have the right to request that we restrict processing if one of the following conditions applies: 1. you dispute the accuracy of the personal data, for a period enabling us to verify the accuracy of the personal data; 2. the processing is unlawful and you oppose the erasure of the personal data and request the restriction of its use instead; 3. we no longer need the personal data for the purposes of processing, but you need the data to assert, exercise or defend legal claims, or 4. you have objected to processing pursuant to Article 21(1) GDPR, as long as it is not yet clear whether the legitimate reasons of our company outweigh yours.

3.5 Right to data portability

You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used and machine-readable format, and you have the right to transmit this data to another controller without hindrance from us, provided that 1. the processing is based on consent pursuant to Article 6(1)(a) GDPR or Article 9(2)(a) GDPR or on a contract pursuant to Article 6(1)(b) GDPR, and 2. the processing is carried out by automated means.

When exercising your right to data portability pursuant to paragraph 1, you have the right to have the personal data transmitted directly from us to another controller, where technically feasible.

3.6 Right to object

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6(1)(e) or (f) GDPR; this also applies to profiling based on these provisions. We will no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If we process personal data for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing purposes; this also applies to profiling insofar as it is related to such direct marketing.

You have the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out for scientific or historical research purposes or for statistical purposes in accordance with Article 89(1) of the GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

3.7 Automated decisions, including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.

3.8 Right to withdraw consent under data protection law

You have the right to withdraw your consent to the processing of personal data at any time.

3.9 Right to lodge a complaint with a supervisory authority

You have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you consider that the processing of personal data relating to you is unlawful.

4 Data security

We make every effort to ensure the security of your data in accordance with applicable data protection laws and technical capabilities.

Your personal data is encrypted when transmitted to us. This applies to your orders and also to your customer login. We use the SSL (Secure Socket Layer) encryption system, but would like to point out that data transmission over the Internet (e.g. when communicating by e-mail) may be subject to security vulnerabilities. It is not possible to completely protect data from access by third parties.

To secure your data, we maintain technical and organisational security measures, which we continually adapt to the state of the art.

Furthermore, we do not guarantee that our service will be available at certain times; disruptions, interruptions or failures cannot be ruled out. The servers we use are regularly and carefully backed up.

5 Automated decision-making

Automated decision-making based on the personal data collected does not take place.

6 Transfer of data to third parties, no data transfer to non-EU countries

As a matter of principle, we only use your personal data within our company.

If and to the extent that we engage third parties in the fulfilment of contracts (e.g. logistics service providers), they only receive personal data to the extent that the transfer is necessary for the corresponding service.

In the event that we outsource certain parts of data processing (‘contract processing’), we contractually oblige processors to use personal data only in accordance with the requirements of data protection laws and to ensure the protection of the rights of the data subject.

Data will not be transferred to entities or persons outside the EU outside the cases specified in section 2.3 of this statement, nor is this planned.

Provided in German language by: RA Maximilian Greger (www.law-blog.de), machine-translated by Deepl